• Our Commitment to your Privacy
  • Personal Information
  • Use of your Personal Information
  • Confidential and Medical Information
  • Information we may hold
  • Security of Information
  • Retention of your Personal and Medical Information
  • Exemptions
  • Data Protection Officer/Designated Person

Our Commitment to your Privacy

Your privacy is important to us. To better protect your privacy, Sports And Spinal Physiotherapy Centre Limited provides this information explaining our online practices and the choices you can make about the way your information is collected and used.
This information complies with the Hong Kong Personal Data (Privacy) Ordinance (HK PDPO)

We believe:

  • User privacy and data protection are human rights;
  • We have a duty of care to the people whose data we hold;
  • Data is a liability, it should only be collected and processed only when absolutely necessary;
  • We will never sell, rent or otherwise distribute or make public your personal information; and
  • We will never sell or give your data to anyone who would spam you.

Personal Information

Personal information is information about you from which you can be identified, such as your name and contact details. This may include sensitive personal information such as medical information. Sports & Spinal Physiotherapy Centre Limited may ask you for relevant information which will assist in providing you with the best possible treatment and advice.

By providing your data and/or information, or by using our website or other online or digital platforms, you consent to the use of your data and information as described or referred to in this privacy policy.

Use of your Personal Information

We use your personal information to provide you with our services and to improve and extend our services. This may include:

  • creating appointments and responding to your queries,
  • supporting your medical treatment and care,
  • internal record keeping and administration,
  • responding to requests where we have a legal or regulatory obligation to do so,
  • checking the accuracy of information about you, and the quality of your treatment or care, including auditing medical and billing information for insurance claims,
  • supporting your healthcare professional,
  • assessing the type and quality of care you have received and any concerns or complaints you raise, so that these can be properly investigated,
  • using your contact information to send you service-related information (only if you have agreed to this),
  • using your contact information to give you an opportunity to complete a customer satisfaction survey, and
  • using your contact information to conduct and analysis market research.

Confidential and Medical Information

The confidentiality of your personal information is of paramount concern to Sports And Spinal Physiotherapy Centre Limited. We comply with local data protection law and all relevant medical confidentiality guidelines.

Your confidential medical information will only be disclosed to those involved with your treatment or care, or in accordance with local law and guidelines from professional bodies, or for the purposes of clinical audit (unless you object).

Information we may hold

The information we hold about you may include the following:

  • basic details such as name, address, contact details and next of kin,
  • details provided by yourself by email, text or phone conversation,
  • patient experience feedback and treatment outcome information you provide,
  • information about complaints and incidents,
  • medical notes and reports about your health, injury including any treatment and care you have received or require,
  • information from customer surveys, competitions and marketing activities, and
  • other information we receive from practitioners or other companies who have obtained your permission to share information about you.

Security of Information

Sports And Spinal Physiotherapy Centre Limited are committed to keeping your personal information secure. We have put in place physical, electronic and operational procedures intended to safeguard and secure the information we collect. Our staff have a legal duty to respect the confidentiality of your information, and access to your confidential and medical information is restricted only to those who have a reasonable need to access it.

We take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.

Our website is secured by a Secure Socket Layer Certificate and as such, any information transmitted via this website is encrypted.

Our email server is also protected via SSL/TLS and as such, if you have configured your email client to send and receive emails via this secure method, your data will be secure. If you are using plain text then we cannot guarantee the safety or integrity of any emails once they have left our server.

When using this website, if the URL of a web page starts with HTTPS, or you see a locked/green padlock symbol, your data should be encrypted when it is sent from your computer to our server. However, we cannot ensure the security of your data when it is being transmitted to our website or other digital sites from other pages. All transmission of personal information and other data is done at your own risk.

Information submitted to Sports And Spinal Physiotherapy Centre Limited through a website is normally unprotected until it reaches us. In addition, users are also requested not to send confidential details or credit card numbers by email.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent un-authorized access.

Retention of your Personal & Medical Information

We will only keep your personal information and medical records for as long as is necessary and in accordance with the local law.


While data privacy is an important right, local law may require this is balanced against other important rights or public interest. Local law may provide a number of exemptions from some compliance requirements under particular circumstances. Examples include crime prevention or prosecution, security and defence, statistics and research, news activity, protecting a data subject’s health etc. There is also an exemption if the use of personal data is required or authorised by law or court order or is required for exercising or defending legal rights in the appropriate jurisdiction.

Data Protection Officer/Designated Person

Sports And Spinal Physiotherapy Centre Limited has a Data Protection Officer (DPO) for compliance with HK PDPO. If you have any queries about our policy or concerns about your data please contact us.

Hong Kong Data Protection Officer

Angel Choi

1201, 12/F Winway Building 50 Wellington Street, Central, Hong Kong


Updating our Privacy Policy

We will regularly review and update our privacy policy. This policy was last updated on 23 August 2022.